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Serving Justice By Improving the Law

2007 Conference

2007 Resolutions

Conference of California Bar Associations

Conference Rules

SECTION 1. Adoption of Rules
SECTION 2. Representation in the Conference
SECTION 3. Delegates
SECTION 4. Call of the Conference
SECTION 5. Conduct of the Conference
SECTION 6. Duties of Delegates
SECTION 7. Conference Report
SECTION 8. Rules of Order
SECTION 9. Order of Business
SECTION 10. Resolutions Committee
SECTION 11. Calendar Coordinating Committee
SECTION 12. Seargeants-at-Arms
SECTION 13. Disposition of Resolutions
SECTION 14. Floor Procedure
SECTION 15. District Nominating Committees
SECTION 16. At-Large Ethnic Minority Nominating Committee
SECTION 17. Officers and Their Duties
SECTION 18. Meetings of the Conference
SECTION 19. Standing and Special Committees
SECTION 20. Conference of Delegates "Legislator of the Year"
SECTION 21. Disposition of Resolutions Approved at the Conference


Section 1: Adoption of Rules

  1. These rules of procedure have been adopted by the Board of Directors of the Conference of California Bar Associations for the purpose of conducting the business of the CCBA.
  2. The following definitions apply in these rules:
    1. CCBA means the Conference of California Bar Associations.
    2. Board mean the Board of Directors of the CCBA.
    3. Conference means a regular or special meeting of the CCBA.
    4. Executive Director means the Executive Director of the CCBA.
    5. State Bar means the State Bar of California
    6. Association means a bar association.
    7. Unless otherwise specified, Chair means the Chair of the Board.
    8. Member of the State Bar means any active or inactive member of the State Bar.

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Section 2: Representation in the Conference

A. Requirements of Representation

Any Association that the Board finds to conform to each of the following requirements is entitled to representation in the Conference:

  1. The name of the Association includes a general reference to the geographic area to be served by the Association. The area served shall be defined precisely in the bylaws of the Association and shall not to exceed a county, except as provided in subdivision A.(7). If there is more than one Association in a county, the Board, as a condition of the right to representation in the Conference, may require modification of the name of an Association within the county seeking that right, if in its opinion the change is necessary to prevent confusion to the public. With the express permission of the Board, an Association may serve an area encompassing two or more counties, or portions thereof.
  2. The Association has been established and functions pursuant to articles of incorporation, charter or constitution and its internal affairs are regulated by duly adopted bylaws that provide for the selection of officers charged with the administration of the affairs of the Association.
  3. Its members are required to pay annual dues; however, the bylaws of the Association may waive the payment of dues by law student members, by attorneys in the first year of practice, or by other members for good cause.
  4. It requires, as a condition of membership, membership in the State Bar. However, the fact that it admits to membership, in addition to members of the State Bar, any of the following, shall not for that reason prevent it from representation in the Conference:
    1. Judges of courts of record;
    2. Full-time members of the faculty of accredited law schools in the State of California;
    3. Members of the bar of another state or the District of Columbia;
    4. Honorary members, so long as they do not have the right to vote; or
    5. Law students regularly attending a law school or other nonattorneys, so long as they do not have the right to vote.
  5. It does not deny or abridge membership for any of the following reasons: race, color, creed, national ancestry, gender, sexual orientation, or present or previous employment. However, a Specialty Association as defined in subdivision C. of this section may limit membership to those practicing or interested in practicing in a particular practice field.
  6. It does not hold any functions sponsored or co-sponsored by the Association in any facility or locale owned or operated by any organization that the Association knows or should know denies or abridges patronage on the basis of race, color, creed, national ancestry, religion, gender, or sexual orientation. The Board may relieve an Association from disqualification under this subdivision if the Board finds both (a) that prior to noncompliance by the Association with the requirements of this subdivision, the Association had taken reasonable steps to assure that the requirements of this subdivision were met and (b) that the noncompliance was due to mistake, inadvertence, or excusable neglect.
  7. It meets one or more of the following requirements:
    1. It has 26 or more members who are members of the State Bar maintaining offices in the area served by it, except that in counties in which there are less than 50 members of the State Bar, only one Association shall be entitled to representation in the Conference, without regard to the number of members of the Association.
    2. It is a statewide or multi-county Association and (i) has 50 or more members who are members of the State Bar or (ii) has chapters in various counties and those chapters collectively have 50 or more such members.
    3. It is a Section of the State Bar.

B. Certification of Membership

On or before February 1 of each year (or such other date set by the Board), each Association that meets the requirements for representation set forth in subdivision A of this section shall transmit to the Executive Director the following:

  1. A certified copy of its bylaws, with all amendments thereto (unless previously filed).
  2. A certificate that during the preceding year it has complied with all provisions of subdivision A of this section.
  3. A certificate no less current than July 1 of the preceding year containing the following information:
    1. The number of its members who are members of the State Bar and whose principal offices are inside the area served by the Association.
    2. The number of its members who are members of the State Bar and whose principal offices are outside the area served by the Association.
    3. If the Association represents an area encompassing more than a single county, its certificate shall provide separately the required information as to the number of its members in each county within the area served by the Association.
    4. Members who are delinquent in the payment of their dues to the Association for more than one year shall not be included as members in the certificate.
  4. If an Association fails to comply with the provisions of subdivision B. of this section within the time set forth, or within 30 days after the date of notice of noncompliance sent by mail by the Executive Director to the Association to its last known permanent contact as shown by CCBA records, the Executive Director shall for all purposes omit that Association from the delegate allocation for that year.

C. Representation of Sections, Statewide Multi-County and Specialty Associations

Each Section of the State Bar, each statewide and multi-county Association, and each Specialty Association whose membership consists of or is limited to members who are practicing or are interested in a practice field or subject matter of the law or legal practice that meets the requirement of subdivision A(7) of this section is authorized to select from among its members one delegate and two alternate delegates to the Conference. The Section or Association shall advise the Executive Director no later than May 1 of the names of the delegates selected.

D. Loss of Entitlement to Representation

If an Association fails to comply with the provisions of subdivisions A., B., and (if applicable) C. of this section for a period of three years or more, the Board, after due notice and opportunity for hearing, may determine that the Association shall not be entitled to representation in the Conference. Notice thereof shall be sent by mail by the Executive Director to the Association to its last known permanent contact as shown by CCBA records.

E. Existing Associations

Any Association that has been eligible to be represented in the Conference prior to October 1, 2002, shall continue to be so eligible if it complies with all the requirements of this section within one year after the effective date hereof. However, any such Association that serves a county or a portion of a county in which there are 1,000 or more active members shall be required only to maintain a minimum membership of 26 members for purposes of the provisions of subdivision A of this section.

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Section 3: Delegates

A. Size of the Conference

The basic number of delegates to the Conference shall be 500, plus delegates-at-large and delegates elected under the provisions of section 2, subdivisions A.(7)(a) and C. That number may be adjusted by application of the rules set forth in subdivisions B.(1)(b) and (c) and B.(2)(e) and (f) of this section.

B. Apportionment of Delegates

On or before the first day of April of each year, the Executive Director shall designate the number of delegates to which each Association is entitled at the Conference during the forthcoming year, according to the following rules:

(1) Apportionment Among Counties

  1. The Executive Director shall determine the number of members of the State Bar who maintain their principal offices in each county according to the records of the State Bar. The Executive Director shall allocate to each county a proportionate number of the 500 delegates in the ratio that the number of members of the State Bar who maintain their principal offices in each county bears to the total number of members of the State Bar in the state.
  2. When applying the foregoing formula, minor fractions (below 0.5) shall not be applied and major fractions (0.5 and above) shall be applied.
  3. If a county contains only one Association and if that Association is not entitled to a delegate pursuant to the above provisions, that county shall nevertheless be awarded one delegate. That delegate shall be in addition to the basic number of 500 delegates.

(2) Apportionment Within Counties

  1. All delegates apportioned to a county with only one Association shall be allocated to that Association.
  2. Subject to the provisions of subdivisions B.(2)(d) through (f) and B.(3) of this section, all delegates apportioned to a county (except Los Angeles County) with more than one Association shall be apportioned among those Associations in the ratio that the number of members (who are members of the State Bar) of each Association who have their principal offices within the area served by each Association bears to the total number of members (who are members of the State Bar) of all the Associations in the county.
  3. The delegates apportioned to Los Angeles County shall be apportioned among the Associations in that county in the same manner as set forth in subdivision B.(2)(b), except that, for purposes of that formula, the number of members of the Los Angeles County Bar Association shall be deemed to be the number of members of that Association (who are members of the State Bar) who maintain their principal offices in Los Angeles County, as certified to the Executive Director under subdivision B. of section 2, reduced by an amount of members equal to 50 percent of the aggregate number of all of the members (who are members of the State Bar) of all other Associations (except the Los Angeles County Bar Association) in that county who maintain their principal offices in the areas served by those Associations, as certified to the Executive Director under subdivision B. of section 2.
  4. Anything above to the contrary notwithstanding, in any county having more than one Association, any two or more Associations in that county may agree in writing filed with the Executive Director on or before April 20 of any year to a reallocation of the designated number of delegates allotted to them for that year. That agreement shall determine the allocation of delegates among the parties to that agreement for the ensuing year.
  5. In the application of the foregoing formula, fractions shall be treated as set forth in subdivision B.(1)(b) of this section.
  6. Any Association not entitled to a delegate pursuant to the provisions of subdivisions B.(2)(b) and (c) of this section shall nevertheless be awarded a delegate, which shall be in addition to the basic number of 500 delegates.

(3) Apportionment Across County Lines

Any Association permitted to represent an area encompassing more than a single county as provided in subdivision A.(1) of section 2 shall be deemed to reside in the county in which the greatest number of its members (who are members of the State Bar) maintain their principal offices (the "resident county"), and only those members in the resident county shall be included for purposes of the computation required by subdivisions B.(2)(b) through (f) of this section; provided, however, that if that Association shall have more than 26 members within its geographic area in any nonresident county having less than ten percent of the members of the State Bar, or if that Association shall have more than 100 members within its geographic area in any nonresident county having ten percent or more of the members of the State Bar, then the Association shall be deemed to be a separate resident of each such county in the same manner as if it were a separate Association, for the purpose of those computations and the allocations to be made pursuant to subdivisions B.(2)(b) through (f) of this section.

C. Delegates-at-Large

The following shall be members of the Conference as delegates-at-large:

  1. Members of the Board and Officers of the CCBA.
  2. Past members of the Board for the three years immediately following the termination of their membership on the Board. For purposes of this subdivision only, a past member of the Board includes a past member of the Executive Committee of the former State Bar Conference of Delegates but excludes any member of either the Board or the Executive Committee who served for less than one year. The Board is empowered to appoint alternate delegates-at-large from other past members of the Board to serve as delegates-at-large in the place of any absent delegates-at-large appointed in accordance with this subdivision.
  3. Lawyer members of the Board of Governors of the State Bar.
  4. The Chief Justice of the California Supreme Court.
  5. The Attorney General of the State of California.

D. Selection of Delegates

Delegates to the Conference shall be selected in the following manner:

  1. Each Association shall (a) elect, or its governing board shall appoint, from those members of the State Bar maintaining offices in the area served by the Association, delegates and alternate delegates to the Conference and (b) certify the names thereof to the Executive Director not later than May 1 of each year. Neither the delegates nor the alternate delegates need be members of any Association.
  2. Delegates shall serve from the time of their certification until their successors are certified.
  3. If an Association is entitled to more than one delegate, one of the delegates shall be designated as the chair of the delegation.
  4. Each Association may select either two alternate delegates or a number of alternate delegates equal to but not greater than the number of delegates to which the Association is entitled, whichever is greater.
  5. On or before August 1 of each year, the Executive Director shall transmit to the Board a list of the delegates and alternate delegates so certified. The list shall constitute the accredited list of delegates, subject to any modifications that may be made by the Conference, the Board, or the Credentials Committee. The Conference, the Board, or the Credentials Committee shall have the power to recognize as accredited members of the Conference, delegates who may be certified at dates later than August 1. The Chair may appoint a Credentials Committee, which shall settle any questions in the accreditation of delegates.

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Section 4: Call of the Conference

A. Regular Meetings

The Conference shall meet annually at the time and place fixed for the annual meeting of the State Bar or at a time and place fixed by the Board.

B. Special Meetings

Special meetings of the Conference may be called by the Board and in any event shall be called by the Board upon written demand therefor delivered to the Secretary of the CCBA and signed by not less than 40 percent of the total certified delegates. Any meeting called pursuant to such a demand shall commence not later than 90 days after the filing of the demand, at a time and place to be set by the Board. Certified delegates shall be delegates to any special meeting. Notice of the time and place of any special meeting shall be given by mail to all certified delegates at least 45 days before the commencement of the special meeting.

C. National Emergency

In time of war or other national emergency, the Board may provide that there shall be no meeting of the Conference, and may further provide for the election of members of the Board by mail ballot.

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Section 5: Conduct of the Conference

A. Quorum

Forty percent of the number of delegates to the Conference certified pursuant to section 3, subdivision D.(1), shall constitute a quorum. If there is a quorum at the commencement of the Conference, no one may call for a quorum or challenge whether there still is a quorum during the Conference.

B. Absent Delegates

During the absence of any certified delegate from a meeting of the Conference, a certified alternate delegate of the same Association selected by the chair of the delegation from that Association shall act as an accredited delegate of the Association. If no alternate is present, the place of the absent delegate may be filled by any member of the State Bar selected by the President, Vice-President, Secretary or delegation chair of that Association, and the person so named shall act as an accredited delegate of the Association.

C. Presiding Officer

The Chair shall preside over the sessions of the Conference.

D. Resolutions and Reports

(1) Authority to File

Resolutions for consideration by the Conference may be filed by:

  1. Any Association entitled to certify delegates to the Conference.
  2. Ten members of the State Bar. One of the proponents shall be designated by the cosponsors as the person to speak to the resolution on behalf of the cosponsors. The spokesperson shall be designated at the time the resolution is submitted, but that designation may be changed by written instructions of the majority of the cosponsors at any time before debate on the resolution begins at the Conference.
  3. Any Section of the State Bar.
  4. The State Bar as authorized by its Board of Governors.

(2) Filing

Except as specified in subdivisions D.(11) and (12) of this section, no matter shall be considered, debated or acted upon by the Conference at any meeting unless a resolution embodying the same has been filed in substantial compliance with subdivision D.(4) of this section and with the manner and form prescribed in Chapter 1 of the Guide for Proponents attached as Appendix A. All resolutions shall be filed within the following times:

(a) Ordinary Filings

Except as provided in subdivisions D.(2)(b) or (c) of this section, resolutions shall be filed by 5:00 o'clock p.m. on the final date set for the ordinary filing of resolutions preceding the Conference at which the resolutions are to be considered. That final filing date shall be published by the time of the preceding regular meeting. Any resolutions to be considered at a special meeting shall be filed by 5:00 o'clock p.m. on the 30th day preceding the special meeting. Any resolution so filed may be withdrawn by written request of the proponent received by the Executive Director prior to the expiration of the time for the filing of such resolutions.

(b) Late Filings --Two Months Rule

The Board may, in its discretion and subject to the right of appeal to the Conference as hereafter set forth, allow the filing of a resolution at any time not later than a date two months preceding the commencement of the Conference at which the resolution is proposed to be considered. A request for late filing shall be in writing and shall be considered and acted upon as follows:

(i) The proponent shall submit the request for late filing and the proposed resolution to the Executive Director at the earliest possible time.

(ii) The Board shall allow the filing of the resolution only if it finds all of the following to be true:

(A) The resolution deals with a matter of substantial importance to the bar and the public.

(B) The events giving rise to the resolution occurred at a time that effectively precluded the proponent from filing it within the time prescribed for ordinary filings under subdivision D.(2)(a).

(C) The resolution was presented for filing as soon as reasonably possible after the occurrence of those events.

(D) The subject matter of the resolution will not be before the Conference at its meeting unless the resolution is filed.

(E) The business of the Conference previously scheduled for the meeting will allow time for consideration of the resolution without unduly restricting the time for consideration of other matters deemed by the Board to be of equal or greater importance to the Conference, the bar and the public.

The burden shall be upon the proponent to establish the existence of each of the foregoing factors to the satisfaction of the Board, by clear and convincing evidence.

(iii) If the Board allows the late filing of the resolution, the Board shall promptly refer the resolution to the Resolutions Committee for its consideration and report. The Executive Director shall distribute copies of the resolution, with the report of the Resolutions Committee, to the delegates and alternate delegates as soon as reasonably possible.

(c) Emergency Late Filings

The Board may, in its discretion and subject to the right of appeal to the Conference as hereafter set forth, allow the filing of a resolution at any time not later than noon of the day preceding the commencement of the Conference at which the resolution is proposed to be considered. A request for emergency late filing shall be in writing and shall be considered and acted upon as follows:

(i) The proponent shall submit the request for emergency late filing and the proposed resolution to the Executive Director at the earliest possible time.

(ii) The Board shall allow the filing of the resolution only if it finds all of the following to be true:

(A) The resolution deals with a matter of substantial importance to the bar and the public.

(B) The events giving rise to the resolution occurred at a time which effectively precluded the proponent from filing it within the times prescribed in subdivisions D.(2)(a) or D.(2)(b).

(C) The resolution was presented for filing as soon as reasonably possible after the occurrence of those events.

(D) The subject matter of the resolution will not be before the Conference at its meeting unless the resolution is filed.

(E) The business of the Conference previously scheduled for the meeting will allow time for consideration of the resolution without unduly restricting the time for consideration of other matters deemed by the Board to be of equal or greater importance to the Conference, the bar and the public.

(F) The resolution is accompanied either by counter-arguments of a responsible spokesperson for the opposite viewpoint or by documentation that reasonable efforts have been made without success to obtain counter-arguments.

The burden shall be upon the proponent to establish the existence of each of the foregoing factors to the satisfaction of the Board, by clear and convincing evidence.

(iii) If the Board allows the filing of the resolution, copies of the resolution and counterarguments shall be distributed to the delegates and alternate delegates as soon as reasonably possible. Copies for distribution shall be prepared and distributed by the proponent. No resolution shall be placed on the agenda of the Conference until a copy of the materials to be distributed have been filed with the Executive Director.

(d) Any resolution proposed in the manner described in subdivisions D.(2)(b) or D.(2)(c) shall be exempt from the requirements of subdivision D.(10).

(e) If the Board disallows the consideration of a resolution filed under subdivision D.(2)(b) or subdivision D.(2)(c) , the proponent shall have the right to appeal that decision to the Conference as follows:

(i) Written notice of any appeal must be filed with the Executive Director prior to the opening of that meeting of the Conference, accompanied by sufficient copies of the proposed resolution including counterarguments, if any, for distribution to all delegates and alternate delegates present.

(ii) Prior to the expiration of the time during which resolutions may be called up for debate, and during a session of the Conference, the Board shall advise the delegates of all resolutions allowed to be considered under subdivision D.(2)(b) and subdivision D.(2)(c) and of all proposed resolutions that have been the subject of a request for late filing or emergency late filing, but as to which consideration has been disallowed and from which action an appeal has been taken. Each appeal shall be separately considered by the delegates, without debate, and the resolution in question shall be filed only upon a two-thirds affirmative vote of those delegates present and voting.

(3) Germaneness

The Conference shall consider only those matters that are germane to its mission and its goals.

(a) Mission

The mission of the Conference of California Bar Associations is to serve justice in California by bringing together attorney volunteers from across the State representing diverse backgrounds, experience, and expertise to seek, debate, and promote creative, non-partisan solutions to law-related issues.

(b) Goals

The goals of the CCBA are:

(i) To serve as the voice of the assembled voluntary bar associations of the State of California through Conference action.

(ii) To promote improvements in the California and American systems of justice.

(iii) To promote meaningful access to legal representation and the justice system for all persons regardless of their economic or social condition.

(iv) To provide leadership in improving the law to serve the changing needs of society.

(v) To promote public understanding of and respect for the law, legal process and the role of the legal profession.

(vi) To promote the highest standards of professionalism, competence and ethical conduct.

(vii) To promote professional growth and to enhance the quality of life of the legal and judicial community.

(viii) To advance the rule of law.

(ix) To promote full and equal participation in the legal profession by all individuals without regard to race, gender, religion, national origin, sexual orientation, or economic circumstances.

(x) To preserve and enhance the ideal of the legal profession as a service profession and its dedication to public service.

(xi) To preserve the independence of the legal profession and of the judiciary as fundamental to a free society.

(xii) To implement by legislative action or by other appropriate means matters the CCBA, through its delegates, deems to be important to promote its mission and goals.

(c) The CCBA shall not consider any matter or otherwise engage in any activity involving the selection, nomination, election, appointment, or retention of any individual to any federal, state or local office, or involving the censure of any federal, state or local office holder. Nor shall the CCBA take any action that may adversely affect the status of the organization as a tax exempt entity under applicable federal and state tax law.

(4) Form

(a) Every resolution shall describe in detail the action proposed. When a resolution proposes a change in the law (either by amending an existing statute, rule, order or regulation, or by enacting such a law for the first time), it shall contain the text of the proposed law as it is proposed to be changed, showing the words to be added or deleted. The Resolutions Committee or the Resolutions Appeal Committee may waive this requirement if the text is unduly lengthy or if it believes the Conference may take effective action on the resolution as submitted.

(b) Every resolution shall include a statement of the reasons prompting the resolution. The statement of reasons shall not exceed 500 words. It shall include three separate parts as follows:

(i) A section headed "Existing Law" that describes existing law;

(ii) A section headed "This Resolution" that describes how the resolution would change existing law; and

(iii) A section headed "The Problem" that describes the problem the resolution is intended to correct and the frequency of its occurrence.

(c) Every resolution proposing a change in the law shall include a statement of its impact on other laws. A positive impact statement identifies other laws, statutes or rules affected by the resolution and describes the impact that the resolution would have on each. A negative impact statement states that the resolution would not affect any other laws, statutes or rules.

(d) Every resolution providing for a study of some issue or subject (other than some facet of the operation or function of the CCBA itself) to be conducted or arranged by the Board should specifically identify (i) persons able and willing to conduct the contemplated study in a professional, balanced, competent and neutral manner and (ii) available sources of sufficient funds to cover the reasonably anticipated cost of the study and its oversight. Any "study" resolution that is approved by the Conference but that does not fully comply with this subdivision shall not, except in extraordinary instances, in the sole discretion of the Board, become part of the Conference's program but shall, instead, be returned to the proponent for further action.

(e) Every resolution shall substantially comply with the form prescribed in Chapter 1 of the Guide for Proponents (Appendix A).

(5) Corrections to Resolutions: Any resolution received on or before the preliminary filing date that, in the opinion of the Resolutions Committee, does not substantially conform to the format prescribed in subdivision D.(4) of this section will be returned to the proponent, by certified United States mail, return receipt requested, or by overnight delivery, together with a form describing with particularity the deviation from the prescribed format. The proponent may correct and resubmit the resolution within ten days from the return mailing date of the resolution. If the correction does not substantially comply with the prescribed format, the resolution may not be submitted to the Conference for consideration unless the determination of the Resolutions Committee is reversed by the Resolutions Appeal Committee. Any resolution received by the Resolutions Committee on or after the day following the preliminary filing date that does not conform to the prescribed format may not be returned to the proponent for resubmission.

(6) Appeal Committee: All resolutions that the Resolutions Committee determines do not substantially comply with the format prescribed in subdivision D.(5) of this section will be submitted automatically to the Resolutions Appeal Committee consisting of three members of the Board who are liaison members to the Resolutions Committee. The proponent of the resolution shall be notified promptly of this action. The proponent may, within seven days of the mailing of that notice, submit in writing to the Appeal Committee a statement of reasons supporting any claim that the resolution substantially complies with the prescribed format and requesting that the Resolutions Committees determination be overruled and the proposed resolution be submitted to the Conference. The Appeal Committee shall make its determination and the action of the committee is final.

(7) Germaneness Determination

(a) As soon as practicable after a resolution is submitted, the Board shall determine whether it is germane to the mission and goals of the Conference in accordance with the criteria set forth in subdivision D.(3) of this section. The proponent of any resolution deemed to be not germane by the Board shall be notified promptly of this action in writing. The proponent may, within 30 days of the mailing of that notice, but in no case later than noon of the day preceding the opening of the Conference, submit in writing to the Executive Director an appeal of that determination to the Conference, stating the reasons and basis for the appeal.

(b) The delegates shall decide any appeals from the determination of the Board regarding germaneness on limited debate. A member of the Board shall explain the Board's reasons for determining that the resolution is not germane. That explanation shall not exceed two minutes in floor time and shall not be considered part of the debate on the germaneness issue. The resolution in question shall be considered by the Conference only if the appeal is sustained by a two-thirds affirmative vote to those delegates present and voting.

(c) If the Conference votes to sustain the germaneness appeal with respect to a resolution, the resolution shall automatically be deemed called up for limited debate, unless a call-up for full debate is filed no later than one hour following the vote of the Conference to sustain the appeal.

(d) The Chair shall determine whether any amendments or substitute resolutions proposed from the floor are germane in accordance with the criteria set forth in subdivision D.(3) of this section.

(e) Any determination by the Chair concerning the germaneness of a substitute resolution or amendment proposed during the Conference shall be final unless immediately appealed. The appeal shall be considered by the Conference on limited debate, and sustained only upon a two-thirds affirmative vote of those delegates present and voting.

(8) Distribution of Resolutions: A copy of each resolution filed pursuant to subdivision D. of this section, including those deemed to be not germane, shall be sent promptly to each Association and other group or entity entitled to representation at the Conference for the purpose of providing an opportunity to submit counterarguments. Counterarguments shall not exceed 500 words. Counterarguments must be received by the Executive Director no later than the date set for their receipt as published at the time of the preceding regular meeting.

(9) Submission of Resolutions: All resolutions, reports, and counterarguments shall be submitted electronically or on paper and in the form prescribed by the Board.

(10) Distribution to Delegates: As soon as possible after the Resolutions Committee files its report with the Executive Director, the Executive Director shall send copies of all proposed resolutions, together with all counterarguments and the report of the Resolutions Committee, to all certified delegates and alternate delegates in a manner to be determined by the Board. At the same time, the Executive Director shall send a status report on all resolutions approved by the Conference at its last two regular meetings.

(11) Reports: Except for reports from the Board, Resolutions Committee, or Credentials Committee, no report of a conference committee shall be presented to or considered by the Conference at its regular meeting unless the report was filed with the Executive Director by May 1 before the commencement of that regular meeting. This subdivision shall not prevent the Conference from receiving a progress report and continuing the committee for the purpose of completing its work.

(12) Other Matters: In addition to resolutions filed pursuant to subdivision D.(2) of this section, the Conference may consider, debate and act upon the following:

(a) Matters submitted by the Board.

(b) Reports of officers and committees of the Conference.

(c) Courtesy resolutions of thanks and appreciation that have been submitted to the Calendar Coordinating Committee in writing. Unless approved in advance by the Chair, courtesy resolutions shall be heard only during the last ten minutes of each day of the Conference. The Conference shall not adopt, reject, or otherwise vote upon courtesy resolutions.

(d) Procedural and incidental motions and resolutions concerning either business otherwise properly before the Conference or the conduct of the meeting.

(e) Reports by the President of the State Bar.

(13) Withdrawals: The Conference shall not consider, debate or act upon any resolution timely withdrawn by its proponent. A withdrawal shall be timely if requested at any time prior to commencement of debate on the numerical series in which the resolution appears. At the commencement of debate on the series, the Chair shall announce those resolutions in the series as to which withdrawal has been requested by the proponent. The request for withdrawal of each resolution shall be deemed granted unless a written objection to the proposed withdrawal is filed with the Calendar Coordinating Committee within 15 minutes following the commencement of debate on the series in which that resolution appears. If an objection is timely filed, the motion before the house shall be withdrawal of the resolution. The motion shall be nondebatable and shall be approved if a majority of the delegates present and voting vote in favor of the motion.

(14) Time Limitations: All regular meetings of the Conference shall be devoted, to the greatest extent possible, to debating resolutions validly brought before the Conference under these rules. All other matters, including, without limitation, those listed in subdivision D.(12) of this section and ceremonial matters such as addresses to the Conference and the installation of State Bar officers and committee members, shall not be scheduled for more than a total of one and one-half hours during any business day of the Conference.

E. Right to Speak

The author of any resolution being considered by the Conference shall have the right to speak in furtherance of his or her resolution regardless of whether he or she is a delegate. By a majority vote, the Conference may grant any person who is not a delegate the right to speak upon any matter under consideration

F. Manner of Voting

All voting shall be by individual delegates then present on the conference floor. Block or unit voting by delegations is prohibited.

G. Amendments to Rules of Procedure

The Board may adopt, amend, and enforce these Rules of Procedure. Sections 8 through 20 of these Rules of Procedure may be amended by the Conference without the approval of the Board.

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Section 6: Duties of Delegates

A. Meetings

Delegates shall attend all meetings of the Conference and shall report the proceedings thereof to their respective Associations.

B. Other Matters

Delegates shall report to their respective Associations concerning all matters submitted to them for consideration by the Conference or the Board. The delegates are at all times vested with the duty and responsibility of presenting all Conference matters to the Associations, of promoting the purposes and work of the Conference, and of carrying on correspondence incidental thereto.

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Section 7: Conference Report

The CCBA shall provide information to the Board of Governors of the State Bar pursuant to the provisions of the Memorandum of Understanding between the CCBA and the State Bar. The CCBA may sponsor legislative proposals based upon resolutions that the Conference has approved in principle or as amended.

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Section 8: Rules of Order

Except as otherwise provided in these rules, the proceedings of the Conference shall be governed by "Robert's Rules of Order, Revised."

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Section 9: Order of Business

Unless modified by the Board or by a vote of the Conference, the order of business at all meetings of the Conference shall be substantially as follows:

A. Call to order by the Chair.

B. Opening ceremony (to be determined by the Board).

C. Appointment by Chair of sergeant-at-arms and deputy sergeants-at-arms.

D. Report of the Board.

E. Reports of conference committees.

F. Report of the resolutions committee and consideration of resolutions.

G. Other business.

H. Recess.

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Section 10: Resolutions Committee

A. Prior to each regular meeting of the Conference, the Board shall appoint a Resolutions Committee. One member of the committee shall be appointed from each State Bar district, except that two members shall be appointed from Districts 3 and 4 and five members shall be appointed from District 7. There shall also be one Ethnic Minority representative. In addition to the members of the committee, the Board shall also appoint a chair and up to three vice-chairs of the Resolutions Committee. The members and officers of the committee shall serve for a period of one year and until their successors have been appointed.

B. The Resolutions Committee shall meet at the call of its Chair.

C. All ordinary and late-filed resolutions to be submitted to the Conference shall be referred to the Resolutions Committee. The committee shall consider all those resolutions and make its report and recommendations thereon before those resolutions are submitted to the Conference. The Conference may at any time by majority vote bring any resolution, the subject matter of which may be properly before the Conference, on for hearing without referring it to the Resolutions Committee.

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Section 11: Calendar Coordinating Committee

A. Prior to each regular meeting of the Conference, the Board shall appoint a Calendar Coordinating Committee. One member of the committee shall be appointed from each State Bar district, except that two members shall be appointed from Districts 3 and 4 and five members shall be appointed from District 7. There shall also be one Ethnic Minority representative. The Board shall designate one of the members of the committee to be a vice-chair. In addition to those members of the committee, the Board shall appoint a chair and one senior vice-chair. The members and officers of the committee shall serve for a period of one year and until their successors have been appointed.

B. The Calendar Coordinating Committee shall meet at the call of its chair.

C. The Calendar Coordinating Committee shall coordinate the debate of resolutions at the Conference. In particular, the committee shall accept and process call-ups, call-up cancellations, withdrawals of resolutions, and consent calendar applications and objections. In scheduling debate, the committee may specially set particular resolutions to be considered at fixed times

D. Subject to the power of the Conference to suspend its rules, the action of the Calendar Coordinating Committee with respect to all matters referred to in this section shall be final.

E. Upon the conclusion of a regular meeting of the Conference, the chair of the Calendar Coordinating Committee shall report to the Board concerning the proceedings of the meeting.

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Section 12: Seargeants-at-Arms Committee

A. Prior to each regular meeting of the Conference, the Board shall appoint a Sergeants-At-Arms Committee. One member of the committee shall be appointed from each State Bar district, except that two members shall be appointed from Districts 3 and 4 and five members shall be appointed from District 7. There shall also be one Ethnic Minority representative. The Board shall designate one member of the committee to be senior vice-chair and one to be a vice-chair. In addition to those members of the committee, the Board shall appoint a chair of the committee. The members and officers of the committee shall serve for a period of one year, and until their successors have been appointed.

B. The Sergeants-At-Arms Committee shall maintain order in the house while the Conference is in session. The Sergeants-At-Arms will count the vote of the house whenever the Chair is in doubt of the outcome of a voice or visual vote and whenever a request for a division has been made from the floor. The Sergeants-At-Arms shall escort dignitaries and their guests to their respective places in the Conference hall for swearing-in ceremonies and on the occasion of dignitaries addressing the house.

C. Upon the conclusion of a regular meeting of the Conference, the Chair of the Sergeants-At-Arms Committee shall render a report to the Board.

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Section 14: Disposition of Resolutions

The Conference shall have the power to make the following disposition of resolutions that come before it:

A. Approve in principle as submitted;

B. Approve in principle as amended;

C. Refer to the Board for appropriate action;

D. Disapprove;

E. Action unnecessary.

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Section 14: Floor Procedure

A. The action recommended to the Conference by the Resolutions Committee on each resolution shall be deemed to have been adopted as the action of the Conference unless a written statement (call-up) requesting further consideration of the resolution is filed.

(1) A call-up must be signed either by the chair or other authorized representative of a delegation of an Association entitled to representation at that meeting of the Conference, by five delegates or alternate delegates, or by the author of the resolution.

(2) Call-ups of resolutions in the One and Two Series must be filed at least one hour prior to the commencement of debate of the respective series. Call-ups of all other resolutions must be filed not later than one hour after the Conference is called to order.

(3) The preferred method by which to file a call-up shall be by electronic mail to the Executive Director, submitted no later than ten days prior to the Conference or by the deadline announced in the calendar distributed at the preceding Conference and posted on the CCBA web-page. Call-ups filed after that time must be filed with the Calendar Coordinating Committee at the Conference.

(4) Each call-up shall be designated as a call-up of a resolution for either "full debate" or "limited debate." No delegation may call up more than ten resolutions for full debate.

B. No person recognized by the Chair, except the chairs of Conference committees, shall have the floor for more than three minutes at any one time, except with the consent of the Conference by majority vote.

C. In managing debate, the Chair shall, to the extent feasible, alternate between speakers of opposing viewpoints. No call shall be made for the previous question, nor shall a motion to lay on the table be recognized, until the Chair has ascertained whether any delegate desires to speak against the pending question and has recognized at least one opposition speaker, if any.

D. When a resolution is to be considered by the Conference, it will be deemed that a motion to Approve in Principle has been made and seconded. The Resolutions Committee shall not make an oral report concerning any resolution unless the chair of the Resolutions Committee or any delegate requests that such a report be presented, in which case the Resolutions Committee member presenting the report shall be limited to the same floor time then prevailing for debate.

E. The proponent of a resolution shall have the right to open and close debate thereon. The right to close shall be subject to any other Conference action that may foreclose debate, except that when debate has been closed by a call for the previous question the proponent shall have the right to close. The proponent of a subsidiary motion shall have the right to close debate upon that motion upon request. The floor time allowed for a proponent's closing shall be limited to one-half of the floor time then prevailing for debate.

F. If all call-ups designate a resolution for limited debate, the debate shall be limited to two speakers for each side, including the proponent. Debate on the main motion will be deemed terminated after all speakers, up to the maximum two per side, have spoken, subject only to the proponent's right to close. Speakers addressing a resolution called up for limited debate shall be limited to two minutes of floor time each, except that the proponent's closing shall be limited to one minute of floor time. Debate on subsidiary motions to a resolution called up for limited debate shall also be subject to the rules specified in this subdivision.

G. If one or more call-ups designate a resolution for full debate, the debate shall be subject only to Roberts Rules of Order pertaining to ending debate. Speakers addressing a resolution called up for full debate shall be limited to three minutes of floor time each, except that the proponents closing shall be limited to one and one-half minutes of floor time. Debate on subsidiary motions to a resolution called up for full debate shall also be subject to the rules specified in this subdivision.

H. Consent Calendar

(1) A resolution may be placed on the Consent Calendar when all of the following conditions are met:

(a) The Resolutions Committee report on that resolution recommends Disapproval.

(b) The proponent of the resolution proposes an amendment to the resolution.

(c) The chair of the Resolutions Committee acknowledges in writing that the proposed amendment disposes of all objections raised in the Resolutions Committee report.

(d) Every delegation that has taken a position of Approve as Amended on the Conference spread sheet concurs in the proposed amendment. Every delegation that has taken a position of Disapprove on the Conference spread sheet concurs in the proposed amendment and changes its position to Approve as Amended.

(2) It shall be the responsibility of the proponent to obtain the acknowledgement of the Resolutions Committee chair and the written concurrence of the delegations that have taken a position of Disapprove or Approve as Amended to the resolution and to present them with the proposed amendment to the Calendar Coordinating Committee.

(3) When the amended resolution is placed on the Consent Calendar, the Chair shall announce that fact to the Conference. Immediately thereafter, the amended resolution shall either be distributed to the Conference in writing by the proponent or, if the Chair so chooses, announced to the delegates by the Chair.

(4) Any person or entity referred to in subdivision H.(1)(c) or H.(1)(d) of this section may object to the placement of an amended resolution on the Consent Calendar by filing a written statement ("Objection to Consent Calendar") with the Calendar Coordinating Committee. Any objection must be filed within one hour after the Chair announces the placement of the amended resolution on the Consent Calendar. If an objection is filed, the resolution automatically shall be withdrawn from the Consent Calendar and debated in the normal course.

(5) All resolutions remaining on the Consent Calendar after the time for objections has expired shall be deemed a single "Omnibus Resolution." The "Omnibus Resolution" shall be deemed approved and adopted as the action of the Conference without debate, in the same manner as resolutions approved by the Resolutions Committee that are not called up for debate, except that the Conference shall be deemed to have approved the resolution as amended.

I. When a Conference Committee report is to be considered by the Conference, it will be deemed that a motion to Approve in Principle the majority Conference Committee recommendation has been made and seconded. If Conference consideration of the majority recommendation does not dispose of all matters raised by the Conference Committee report, it will next be deemed that a motion to Approve in Principle the minority Conference Committee recommendation on any unresolved issues has been made and seconded. If all remaining matters raised by the Conference Committee report have not been disposed of by Conference consideration of the majority and minority recommendations, it will be deemed that a motion to Approve in Principle has been made and seconded for each resolution referred to the Conference Committee beginning with the lowest numbered resolution, and debate and vote shall continue as provided on all other resolutions; provided that the resolutions recommend an action as opposed to a study.

J. Simple amendments of ten or fewer words to the resolution before the Conference may be moved by oral motion, but more complex amendments must be typed and distributed to all delegates before being considered. A digital copy or typed copy of any amendment approved by the Conference shall be provided by the proponent of the resolution or of the amendment to the chair of the Resolutions Committee no later than the close of the Conference. Amendments should be shown as they affect the existing statute or rule, not the resolution. Additions to the existing statute or rule should be shown by underlining the language to be added. Deletions should be shown by striking through the language to be deleted.

K. A friendly amendment is one in which the proponent of the resolution concurs. When a friendly amendment is made, there shall be no time taken from the proponents time for debate.

L. During the Conference, one microphone shall be designated solely for use by proponents, and one microphone shall be designated solely for use by opponents. Proponents shall always use the designated microphone to open and close debate. However, either of the designated microphones may be used for any purpose during a debate on a subsidiary motion.

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Section 15: District Nominating Committees

A. At least 45 days prior to appointing a district Nominating Committee, the member(s) of the Board for each district in which one or more seats on the Board will become vacant shall contact the Presidents, Executive Directors and Chairs of Conference Delegations of the Associations in the members district, in writing and, wherever possible, by telephone or in person, soliciting the names and resumes of those members of the State Bar interested in serving on the district Nominating Committee.

B. Not later than April 15, the Board shall appoint one Nominating Committee for each such district. Each Nominating Committee shall consist of five members of the State Bar from that district. Each Nominating Committee member shall be selected from a different certified Conference Association or, if there are not five certified Conference Associations in the district, from each certified Association and any affiliate of a certified Association within the district. Every member of the Nominating Committee must currently hold or have previously held one or more of the following positions:

(1) Officer or member of the governing board of an Association or its young lawyers affiliate organization.

(2) Chair of a Conference Delegation.

(3) Member of the Board or of the Executive Committee of the CCBAs predecessor organization.

(4) Member of an Association who has served for a combined total of at least three years as a delegate or alternate to the Conference or as a member of the Resolutions Committee, the Calendar Coordinating Committee, or the Sergeants-At-Arms Committee.

C. Members of any Nominating Committee shall not be appointed to consecutive terms, nor shall they be nominated for a Board seat in the year in which they serve on a Nominating Committee.

D. In appointing a Nominating Committee, the Board shall attempt to select members who represent a cross-section of the districts Associations, including, without limitation, geographic, ethnic and women's Associations.

E. As a condition of serving on a Nominating Committee, each member shall certify the members willingness to assess the qualifications of all candidates and to avoid favoritism or precommitment to any particular candidate.

F. From among the members of each Nominating Committee, the Board member or members representing that district shall appoint a chair of that committee.

G. At least 45 days prior to making its nomination(s), the members of the Nominating Committee shall contact the Presidents, Executive Directors and Chairs of Conference Delegations of all Associations in their district, in writing and, wherever possible, by telephone or in person, (1) soliciting the names and resumes of those interested in serving on the Board and (2) providing information on the Nominating Committee's procedures. In addition, the Nominating Committee members shall actively recruit candidates for the Board through individual letters, newsletter articles, bar education programs, or other appropriate means.

H. Upon reasonable written notice from its Chair, a Nominating Committee shall meet either telephonically or in person. When nominating candidates for the Board, the Nominating Committee shall consider the following:

(1) Experience in bar activities, including work with local, women's and ethnic minority Associations;

(2) Experience as a delegate or alternate to the Conference;

(3) Experience on State Bar Sections and Committees;

(4) Diversity, including the ethnic minority composition of the community; and

(5) Geographic distribution.

I. Each Nominating Committee shall nominate at least one candidate for each office about to become vacant from the district served by the Nominating Committee. The Nominating Committee may nominate more than one candidate for each office. Contested elections shall not be discouraged. Each Nominating Committee shall file its report, listing its nominee(s), with the Executive Director not later than 60 days prior to the commencement of the Conference.

J. Nominating Petitions

(1) A member of an Association located in a district in which one or more seats on the Board will become vacant may petition to become a candidate for that seat.

(2) A nominating petition shall be signed by a minimum of 10 percent of the certified delegates and alternates to the Conference from that district for the year the seat will become vacant. In no case shall the minimum number of signatures be greater than 25 nor less than five.

(3) The petition shall include:

(a) Wording clearly indicating who is being nominated, the position for which the individual is being nominated, and the district number for the office being sought.

(b) The signature of each nominator and the date the nominator signed it.

(c) The printed name, address and telephone number of each nominator.

(4) Nominators may sign separate sheets, which collectively shall constitute a single petition.

(5) Along with the signed petition, the nominee shall file a memorandum signed by the nominee stating that to the best of his or her knowledge the nominators are certified delegates or alternates from the district in which the nomination is being sought.

(6) Petitions must be received by the Executive Director no later than 5:00 p.m. 45 days before the opening of the regular meeting. Petitions are deemed to have been received if they are both faxed by that time and the originals are mailed and postmarked by that date. Upon receipt of a qualifying number of signatures, the Executive Director shall immediately notify the Chair, the individual(s) nominated by the Nominating Committee for that district, the individual nominated by petition, and the outgoing director for that district.

(7) Petitions shall be made available for reasonable inspection by any delegate or alternate.

(8) Once submitted, the petitions shall be presumed valid.

(9) Members of the Nominating Committee and nominees shall have standing to appear before the Board to challenge the legitimacy of petitions or the fairness of the petitioning process. By a majority vote, the Board may find that the petitioning process was not conducted fairly or appropriately and may exclude any petitioner from the election.

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Section 16: At-Large Ethnic Minority Nominating Committee

A. At least 45 days prior to appointing an at-large Ethnic Minority Nominating Committee, the members of the Board shall contact the Presidents, Executive Directors and Chairs of Conference Delegations of ethnic minority Associations, in writing and, wherever possible, by telephone or in person, soliciting the names and resumes of those interested in serving on the at-large Ethnic Minority Nominating Committee.

B. Not later than April 15, the Board shall appoint one at-large Ethnic Minority Nominating Committee. The at-large Ethnic Minority Nominating Committee shall consist of five members of the State Bar, each of whom shall represent a different ethnic minority Association appointed to assure both ethnic and geographic diversity. Every member of the Nominating Committee must currently hold or have previously held one or more of the following positions:

(1) Officer or member of the governing board of an Association or its young lawyers affiliate organization.

(2) Chair of a Conference Delegation.

(3) Member of the Board or of the Executive Committee of the CCBAs predecessor organization.

(4) Member of an Association who has served for a combined total of at least three years as a delegate or alternate to the Conference or as a member of the Resolutions Committee, the Calendar Coordinating Committee, or the Sergeants-At-Arms Committee.

C. The Board shall appoint a chair of the at-large Ethnic Minority Nominating Committee.

D. The at-large Ethnic Minority Nominating Committee shall nominate at least one candidate to serve as the ethnic minority member on the Board.

E. Except as expressly set forth in subdivisions A through D of this section, the at-large Ethnic Minority Nominating Committee shall be governed by the rules as the District Nominating Committees.

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Section 17: Officers and Their Duties

A. The officers of the CCBA and their duties shall be as set forth in the Bylaws of the CCBA.

B. The Secretary of the Corporation shall be the custodian of all books, records and other property of the Conference, and shall keep true and complete minutes of all meetings of the Conference or of the Board. Those minutes shall be open to the inspection of any certified delegate at any time upon reasonable notice. The Secretary shall give notices of all special meetings of the Conference as required by these rules.

C. The Board shall determine the time and place of its regular and special meetings, the number constituting a quorum, the procedure to be followed at those meetings, and the notices thereof to be given to the members of the Board.

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Section 18: Meetings of the Conference

A special meeting of the Conference may be called at any time by a majority of the Board. Such meeting shall consider only matters as are specified in the call for such meeting. At least 30 days' notice of the time, place and purpose of any special meeting shall be given in writing to the Permanent Contact of each Association by either mail or e-mail.

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Section 19: Standing and Special Committees

A. At any regular or special meeting, the Conference may create special committees to be comprised as the Conference shall determine. In the absence of such a determination, the Board shall fix the number of committee members and appoint them. Those committees shall have those powers and perform those duties as determined by the Conference. In the absence of such a determination by the Conference, the Board shall fix the powers and duties of any committee.

B. The Board may appoint such standing and special committees as in its judgment may be deemed necessary or desirable to further the work and purposes of the CCBA.

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Section 20: Conference of Delegates "Legislator of the Year"

A. Annually, at a meeting in advance of the Conference, the Board may select a current California legislator to receive the CCBAs Legislator of the Year award. In selecting the recipient of the award, the Board shall consider:

(1) The recipient's past sponsorship of and support for the CCBAs legislative program.

(2) The recipient's efforts to promote the positive aspects of lawyers and the legal profession.

(3) The recipient's demonstrated commitment to justice, fairness, equality, and human dignity.

(4) The recipient's record of service to the People of California.

(5) Any other relevant factors.

B. A legislator may not be selected to receive the award in consecutive years.

C. The award shall be presented at a specially set time during the Conference.

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Section 21: Disposition of Resolutions Approved at the Conference

A. The Chair shall appoint a Legislation Committee from among the members of the Board. The Legislation Committee shall consider and recommend to the Board placement of approved resolutions (both legislative & non-legislative) into one of four categories. Each committee member shall be assigned a subset of resolutions for review and recommendation to the Legislative Committee, which in turn shall recommend final action to the Board. The Legislation Committee shall also designate those resolutions that are to be referred to the Judicial Council.

B. The four categories are:

(1) Category I: Resolutions that are to be directly sponsored by the CCBA, lobbied by the CCBAs legislative advocates, and otherwise given the full range of support available from the CCBA

(2) Category II: Resolutions that are to be carried by local Associations, typically the proponents, with full coordination and assistance from the CCBAs legislative advocates.

(3) Category III: Resolutions that are to be referred back to the proponent to be handled by the local Association as the Conferences work product. Resolutions in this category receive no further CCBA resources. Other resolutions placed in this category include those formerly in another category, where, for various reasons, legislative action has been unsuccessful and further activity would be fruitless.

(4) Category IV: Resolutions that require redrafting or further study.

C. The factors to be considered when assigning resolutions to categories include:

(1) The importance and impact of the resolution on the legal profession and on the administration of justice.

(2) The importance and impact of the resolution on the public generally.

(3) The resolutions legislative reality, including the likelihood of success within the legislative process.

(4) The level of support for the resolution within the Conference.

(5) The CCBAs legislative budget and the number of resolutions that our legislative advocates can carry in light of that budget.

D. The Board shall make a final determination on the categories and shall report its final action to all delegations to the Conference.

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