DEADLINE FOR SUBMISSION OF RESOLUTIONS IS EXTENDED to March 10, 2017
Link available as follows: https://form.jotform.com/ResCom/70387155862160
PREPARING TO SUBMIT A RESOLUTION FOR THE CONFERENCE
So, you have a resolution to submit for consideration at the 2017 Conference of California Bar Associations? That is GREAT! Maybe you’ve done it many times before, or maybe you’re new to the process – whatever the case, please follow these instructions. The instructions below reflect process changes applicable beginning in 2016.
Pursuant to Rule 4 of the Conference Rules of Operation and Procedure, only certain people are eligible to submit a resolution. They include authorized representatives of recognized bar association delegations, authorized representatives of certain other parties, and resolution authors who have secured the consent of ten members of the State Bar of California to serve as co-authors of the proposed resolution.
Resolutions will be submitted electronically through JotForm. Each resolution must be submitted separately. Because of JotForm’s limitations, however, you still need to prepare a Word copy of your resolution to attach and upload with the form. And yes, the hard copy MUST be in Word format; resolutions submitted that are not in Word will be returned to the proponent for re-submission. Below are some key points to bear in mind when drafting the resolution. For specifics on all of the details to follow, please see the Guide to Proponents (http://calconference.org/html/about-2/guide-for-proponents/).
1) The hard copy of the resolution needs to comply with our standard formatting requirements: (1) 12-point font, using a Times New Roman typeface; (2) single-spaced throughout, without justification; and margins should be one inch at top, bottom, and both sides. See Section 4.2.1 of the Guide to Proponents
2) You need to name and number your resolutions using THIS FORMAT:
Delegation initials – ## – 2017 (ex. SCBA – 02 – 2017)
3) Please give your resolution a short title. The title must be 10 words or less.
4) Along with a title, please create your own digest. Note that the digest must be 15 words or less.
5) For the “Resolved” portion in the text of the resolution, be sure to tell us if you are adding, amending or repealing a statute. If you do not intend to address a statute, be sure to tell us what the legislation will do (add/change/repeal a California Rule of Court, or a provision of the California Constitution, for example; or, your resolution may direct the California Congressional Delegation to do something, or may recommend action to the Board of Directors of the CCBA). For more specifics, see Section 4.4 of the Guide to Proponents
6) If you are amending or repealing a code section, follow the link to the California Code online. Copy and paste the section(s) into your Word document, and then, using strikethroughs and underscores, show us the changes you’d like to make. For more specifics, see Section 4.5 of the Guide to Proponents.
7) Remember that the entire code section or rule must be quoted, even if you are
only adding/amending/deleting one part of it. In other words, even if you are only amending subsection (b)(1) of Civil Code section 827, subsections (a), (b)(2)-(3), and (c) all must be part of the text of the resolution. If you are only amending a small part of a statute of substantial length (the summary judgment statute (CCP § 437c), for example), and want to seek a waiver of this requirement, please send your resolution to firstname.lastname@example.org with a cover e-mail indicating what you are requesting (i.e., identify the sections being changed, and what sections you wish to omit from the resolution text). You must get a waiver in advance of your submission. Failure to do so will result in your resolution being returned to you to for corrections. See Section 4.5.6 of the Guide to Proponents.
8) The statement of reasons remains as two sections: “The Problem” and “The Solution.”
The Problem: Tell us what the problem is with the existing law (i.e., identify the nature, severity, and frequency of the undesirable consequences that result from existing law.). Please keep this section to 200 words or less.
The Solution: Tell us what your resolution does to address the Problem. Please keep this section to 300 words or less.
9) Since 2013, we have asked you to provide us with information about any current or past legislation (bills introduced into the legislature) or resolutions on the topic of your resolutions. If you don’t know, that’s OK, but please include anything you know or can find out.
SUBMITTING A RESOLUTION
At this point you have prepared a resolution using the approved format. The process for submitting your resolution is the same as last year.
To start with, know that you will not be emailing your resolutions. Rather, you will be entering them into a form. Link for submission is https://form.jotform.com/ResCom/70387155862160
Keep in mind that the information in the form and what is in the attached Word version must be identical (i.e., same title, same digest, same author, and so forth). Thus, it is recommended that you prepare the Word version first – keeping in mind word limits where applicable – and then copying and pasting the information into the appropriate boxes on the online form.
Next, the resolutions from your Delegation need to have an internally consistent numbering system. This was covered in the “preparing a resolution” instructions, but just as a reminder … once your Delegation votes to approve which resolutions it is submitting, please name them following this format: Delegation initials – ## – 2017
So, for example, Sacramento’s resolutions will be numbered like this:
SCBA–01–2017, SCBA–02–2017, SCBA–03–2017, SCBA–04–2017, and so forth.
We look forward to seeing you Resolution!